Built for South African landlords

Your property,
fully in hand.

OwnKeeper handles rent tracking, invoicing, maintenance and portfolio performance — all in one place. No agent needed.

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OwnKeeper

Search properties, tenants, invoices

May 20262NM

Properties92% let

11 occupied · 1 vacant

Occupancy▲ 4 pts

92%

Up 4 points since April

Actions required2 open

R 18 000

Rent collectionView all →

Expected rent, payments received and arrears this month.

Observatory · 6

Observatory

Pumla DlaminiR 8 200OverdueGenerate invoice

Sea Point · 102

Sea Point

James van WykR 9 800PartialLog receipt

Green Point · 8

Green Point

Owen PetersenR 13 500DueGenerate invoice

Bantry Bay · 4B

Sea Point

Thandi MokoenaR 12 400PaidReceipt

Woodstock · A2

Woodstock

Sipho KhumaloR 11 600PaidReceipt

Collection rate

78%PAID

Paid78%

Partial12%

Overdue10%

Action required3

Rent overdue — 14 days

Pumla Dlamini · Observatory

Partial payment

James van Wyk · R 6 200 of R 9 800

Lease ends in 21 days

Thandi Mokoena · Bantry Bay

RHA 2000-compliant leasesPOPIA-compliantPayFast paymentsWhatsApp rent remindersSARS eFiling export

Everything you need

Run your portfolio like a pro. Without the agency fees.

OwnKeeper handles the admin so you can focus on what matters — your properties and your tenants. Automated, compliant, and built for SA landlords.

Automated invoices & receipts

Issue tenant invoices, log payments, allocate arrears and keep receipts attached to the right lease.

Professional

Rent tracking & arrears

See what is due, what has been paid, what is overdue and which tenants require follow-up.

Cash-flow control

WhatsApp rent reminders

Send rent-due and overdue reminders through WhatsApp and email, with usage tracked by plan.

Tenant communication

RHA-compliant lease workflow

Generate, store and manage South African lease documents, renewals and lease records from one place.

Legal & lease admin

Affordability calculator

Check rent-to-income ratios before you sign and keep a structured record of tenant affordability.

Tenant screening

Maintenance management

Track repair requests, costs, contractors, photos and whether the cost is deductible or capital.

Operations

Section 5 / 9 / 12 notices

Prepare breach, cancellation and notice-to-vacate documents with a clear evidence trail.

Compliance

Portfolio analytics

Monitor income, expenses, yield, occupancy, SARS exports, bond tracking and CGT estimates.

Analytics

Document vault

Keep leases, invoices, notices, certificates, receipts and SARS records organised by property.

Records

How it works

Up and running in 5 minutes

OwnKeeper is built to get out of your way. Add a property, create a lease, invite your tenant — the automation takes care of the rest.

Add your property

Add your property and units. Upload existing lease documents or start fresh with our wizard.

Create your lease

Generate an RHA-compliant lease in minutes. Set rent, escalation date, deposit, and charges.

Invite your tenant

Send a portal invite via email or WhatsApp. Tenants pay online; you see everything in real time.

Automate the rest

Invoices, WhatsApp reminders, receipts, and statements run on autopilot. You just check the dashboard.

FAQs

Quick answers to the questions self-managing landlords ask most.

Why manage my own property instead of using an agent?

Agents charge 8–10% of rent monthly — that's R12 000+ a year on a R10 000/month property. OwnKeeper gives you the same automation at a fraction of the cost.

I'm not tech-savvy. Is this difficult to use?

If you can send a WhatsApp, you can use OwnKeeper. Most landlords are fully set up within an afternoon.

What happens if my tenant doesn't pay?

OwnKeeper sends automatic WhatsApp reminders on your schedule. If they remain in arrears, you can generate a formal Section 9 notice directly from the platform.

Do my tenants need to download an app?

No. Tenants access their portal from any browser. No app to install, no new accounts to create.

Is my data safe?

Your data is stored securely and isolated — no other OwnKeeper user can ever see your properties or tenants. We don't sell or share your data with third parties.

Can I switch from my current spreadsheet?

Yes. Add your existing properties and tenants manually in minutes. The 14-day trial gives you time to migrate at your own pace before committing.

What does the free plan include?

One property, one tenant, one lease, and manual rent tracking. Upgrade to Pro when you want automation — WhatsApp reminders, PayFast collection, tenant portal, and SARS reporting.

Is OwnKeeper compliant with South African law?

Yes. Leases comply with the Rental Housing Act 2000, including Section 5 inspection reports and Section 9 termination notices. Your data is handled in line with POPIA.

Pricing

Simple, transparent pricing

Start free. Upgrade when you're ready. No hidden fees.

Free

R0/month

One property, manual rent tracking. Perfect for testing the water.

What's included

1 property, 1 tenant, 1 lease*
RHA-compliant lease generator
Rent tracking
Affordability calculator
100 MB document storage

Get started free

Thank you for the kind words

Real feedback from real self-managing landlords across South Africa.

“Set it up once and it just runs. Invoices go out, WhatsApp reminders fire, payments come in. I haven't chased a tenant for rent in months.”

ANAnri N.Cape Town

“Switched from an agent after 6 years. OwnKeeper handles everything. I actually know what's happening in my portfolio now — and I'm saving R4,000 a month in commission.”

TMThabo M.Johannesburg

“I was managing everything in a spreadsheet for six years. Moved to OwnKeeper in an afternoon. My only regret is not doing it sooner.”

LBLerato B.Pretoria

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